District 21 FIRST EVER e-Vote – the results are in!

Thank you all Club Presidents and Vice Presidents of Education! Our very first e-Vote was a success! You’ve proved it works! We’ll now gather all the wee lessons learned along the way and apply those to the voting process for this coming September.

What was this e-Vote about?

The current boundary line between District 21 and District 96 heads straight North at 122 degrees latitude, just past Mission, BC, placing Mission Toastmasters in District 96. The members of Mission Toastmasters are very far from the next closest District 96 club, which has proved to be more of a struggle than anyone had ever forseen.

After a club vote and consultation with Toastmasters International, both District 96 Director Lydia Burchell and District 21 Director Carol Carter agreed to put a slight boundary change forward to Toastmasters International. This is when they discovered all the rules and regulations around boundary changes! That’s what I love about Toastmasters – EVERYTHING is a learning opportunity.

We were told the matter needed to be put forward to District Councils of both districts. If approved, the matter still needed to go before the Toastmasters International Board of Directors for final approval. Here’s the catch – if this did not get approved by the board in their February board meeting, Mission Toastmasters would have to wait an entire additional year to become part of District 21, and closer to the support and opportunities to take best advantage of the Toastmasters program for all its members.

Tick … tick … tick …

Under tight time constraints, both District Directors worked to figure out how to do an e-vote fairly and efficiently, something we never thought we’d have to do until the Fall of 2018.

Under the electronic voting rules:

  • ONLY the Club President and VP Education can vote. Their votes cannot be transferred to any other member of their club.
  • Toastmasters International recommends the vote be open between 48 and 72 hours.
  • 50% of all possible votes, rounded upward to the nearest vote, plus one more vote are needed to pass a motion.
  • No notice is required for this type of vote.
  • As the District Executive Committee (District Officers, including Area and Division Directos) had already voted to approve the motion at the January 13th DECM in Tsawwassen, only the District Council needed to vote on this particular motion.

Our results of our very first vote:

  • At the time of the vote, there were 286 members in good standing of the District Council.
  • 50% = 143. Adding 1 vote = 144 votes of approval were needed to pass the motion.
  • Voting was open from 5:24pm Friday, January 26th until 7:00pm Monday, January 29th
  • 204 votes were received.
    • 15 votes were ineligible
    • 185 votes in favour
    • 4 votes opposed

This motion has been carried! Our sister District 96 has also approved their motion. Results are now in the hands of Toastmasters International World Headquarters for our next step of the process. If all goes well, on July 1, 2018, we will welcome Mission Toastmasters into Division G!

See the proposed boundary line change below, courtesy of 2012-2013 District 21 Alignment Chair, Mike Robinson, DTM, PDG.

Thank you to all members and leaders who helped make this possible, and for District Services at World Headquarter who kept me putting one foot in front of the other. This first e-Vote will be a springboard we can use in all future votes outside of our Annual General Meeting.

To see the official minutes of this vote click this link: http://d21toastmasters.org/wp-content/uploads/2018/01/Minutes-Special-DCM-Vote-Jan-29-2018.pdf

Thanks for helping with yet another District 21 Adverture-in-the-making,

Carol Carter DTM

Your 2017-2018 District 21 Director

(To contact me directly, click my head)

Webinar Wednesdays: Your Toastmasters Public Relations Toolbox Webinar Recording

D21 Toastmasters has commenced a new feature entitled Webinar Wednesdays. Our first webinar focused on public relations tools, strategies & ideas clubs can use to market & promote their club and attract guests.

Thanks to everyone who participated in the live version. If you weren’t able to participate, here is a link to a recording of the webinar.

Also here is a link to the Speaker’s Notes for the prerecorded video portion.

Stay tuned for more webinars as part of our Webinar Wednesdays series. 

Happy 2018!

The District Executive team did not ALL fit in this video, but our core team, Program Quality Director Shawn Gold, Club Growth Director Joe Guenette, Finance Manager Vivien Ip, Administration Manager Sharon Marshall, and me, your District Director Carol Carter, wish ALL our members and leaders HAPPINESS, laughter, learning and lasting friendships for 2018.

See a cleaner, brighter, sharable version of this on our Toastmasters District 21 Facebook Group (the “Group”, not the “Page”).

January is when I went to my very first Toastmasters meeting in 2010. From that day on I made a commitment to my growth and development that I will never regret. I am eternally grateful for all the gifts Toastmasters has provided.

Do you remember what brought you through the doors of your first meeting? What were your first impressions of that club? What made you join Toastmasters? What keeps you coming back? Who do you know, who might be looking for what you came for? Reach out and pay forward all you’ve received from Toastmasters. You never know how you might change a life … or five … in the process.

What’s new in January?

In January our focus turns back to building our club and making it a rewarding, enjoyable experience for all our members.

  1. Has your team created a PR Campaign yet? I am anxiously waiting to award those Emerald gems. To help you along, We’re issuing a PR Campaign Challenge just in time for Toastmasters Month! Start working up a PR Campaign to run in February. More info to come at the Club Officer Training events this month!
  2. The Rising Tide Challenge is on! Increase your membership by 10% above your July 1st starting base by the April 1st renewal date and your team WINS! We’re putting together a wee care package that includes an After Party at the Spring Conference! More on the prize to come. Aim to reach or exceed that goal! It’s WIN for everyone if you do!
  3. Have you done a Moments of Truth yet? See Program Quality Director Shawn Gold’s article (see link in eNewsletter) on the three things you can do to build even more quality into your club experience, for yourself,  your existing members, and your future members who have not yet found you!
  4. Have you given your club a “Tag Line” yet? (click “Tag Line” to see article). We are creating Area Promotion cards to be used at community events and a special Membership Building event we have planned in February. Please forward your team’s Tag Line to your Area or Division Director to submit ASAP!

Hopefully you also make a renewed commitment to your own growth and development. What do you want to achive this year? How can Toastmasters provide skills and experience to help you achieve greater results in your life?

  1. Mike Robinson, DTM, PDG, our District 21 Leadership Chair might have an opportunity for you!  See his page linked from the latest eNewsletter, or click HERE for details.
  2. Looking for a High Performance Leadership Project? Visit our Opportunities section regularly, or contact me (Carol Carter) by replying to the eNewsletter email to find out what’s possible beyond your club.
  3. Pathways Guides are starting to visit their clubs! Learn more about what’s in store from Shawn Gold’s article. Not ready to move to Pathways? No worries! You will have until at least June 2020 to continue using the current program. More on this at the upcoming Club Officer Training events, or from your Pathways Guide.

Club Officer Training is coming to your geographic region! Visit our EVENTS page to find an “ACT” event near you (Accredited Club Training), or ask you Area or Division Director when and where your Club Officers can get their training.

We know you are creating brilliant meetings and events for your members. PLEASE share what you are up to! Write an article for our website, post photos on our Facebook Group, tell us what you’ve tried, what works, and how much fun you had doing it! We need your inspiring ideas!!!

Help make 2018 our happiest year yet!

,Warmly,Carol Carter DTM

Your District 21 Director