What is this D21 Club Treasure Hunt Adventure?

By now your club has hopefully had some little care package arrive through your Area Director with a Treasure Chest, a Map, and a letter about both the Passport Program and the Treasure Hunt Adventure. You might have even received a few little cards with “bling” attached.

This program is designed by Club Retention Chair, Jeff Galenzoski, to help your members, both new and not-so-new, have a year of exceptional personal growth, and a lot of fun along the way. Celebrating each member’s contribution to the success of the team is one way to spark more enthusiasm for doing all those little things that make a big difference to your member experience.

Here’s how it works:

  1. The Map  – is your guide to where the “treasure” is. Explore the map! Go through it as a team. Display it at your meetings. Beside “Our Ship Be Named” write your club name and Tag Line. As you receive treasure, mark up the map with who brought in what! By June, this map should be marked up, starred, scribbled on with notes of encouragement, random art, and lots and lots of names!
  2. The Treasure Chest – is where you place the “bling” part of the rewards your team receives each month from the District. Have fun celebrating the bling! You could do Table Topics speeches by your contributors each month as they deposit their treasure in the team chest. DECORATE your team’s chest in unique ways! Make it a reflection of what your club is all about and the people you serve. At some point, we’ll be asking for Treasure Chest photos … more to come!
  3. The Treasure Most is automatically rewarded by our District team as we watch the amazing things you continue to do – education awards, new members, new member sponsors, DTM’s, District Training events and Above and Beyond Service “bling” will be delivered to your club after the close of each month. There are a few exceptions we need help with:
    1. Someone on your team chairs a Membership Building Campaign – please forward their name and a blurb about the campaign (any materials the team produced, a link to the facebook or webpage, a flyer, a handout your members were working from) ASAP to Club Retention Chair and Mastermind of this project, Jeff Galenzoski.
    2. Your team launches a PR Campaign – please forward a summary of the PR Campaign and any supporting evidence (social media, newspaper, flyer, etc) to District Director, Carol Carter
  4. Have fun with this! Share the adventure! We’re looking for stories, facebook posts and other feedback on how you are using the Treasure Hunt Adventure to help your entire team succeed this year. A rising tide floats all boats. We’d also love to see a little friendly club rivalry going on (get creative!).

More questions? Contact Jeff or myself any time through the “Connect With Us” page.

Carol Carter DTM

Wishing you and your team Grand Adventures and much fun ahead!



Your 2017 – 2018 District Director, Carol Carter


The District 21 Passport Program – Make this year a Grand Adventure!

Membership has its priveledges! As a member of Toastmasters, you are part of a large family of clubs around the world. Other than “closed” clubs (special organizations with requirements to belong) you are welcome to attend ANY of them. Have you explored your own backyard? How much of District 21 have you visited? How many new friends, valuable connections and brilliant ideas for your own club, are still waiting for you to discover?

Your District 21 Passport has a set of adventures waiting for you:

  • Visit clubs and jot down ideas you’d like to try in your own club
  • Visit Specialty and Advanced Clubs. Think of what type of member they could attract.
  • Attend (extra point for helping out) a club contest in another club, your Area or your Division. Note new ways to enhance your own club contests.
  • Attend a Toastmasters event – Workshop, Club Officer Training, Judge’s Training, Train-the-Trainer, Speaker-to-Trainer, and more. Would your club like to host a training event? Contact Program Quality Director Shawn Gold to find out how.
  • Participate in a Speechcraft or a Youth Leadership Project
  • Participate in a Demo Meeting for a potential new club
  • Attend a District 21 Conference

The more Passport Pages you complete, the more points your passport is worth! Whether you’ve completed one adventure or all of them, make sure your Passport is handed in by you or someone else at the Spring Conference in Kelowna April 20 – 22. Pick up a SPECIAL GIFT if you deliver your passport in person at the Conference!


Besides the adventures and ah-ha’s, your SPECIAL GIFT, and all your new connections, there are prizes for the most points! Winners will be announced in our June 2018 e-Newsletter.

Your Passport should have been given to your club by your Area Director. If your club needs more Passports, please contact Carol Carter, your District Director.

Carry your Passport with you at all times! Share ideas you’ve jotted in its pages. Collect proof of your “travels” and make this year a Grand Adventure for you and all you meet along the way!

Carol Carter DTM

Warm wishes through these chilly winter months!

Your 2017 – 2018 Distict Director

Expanding Horizons in November

What to do when the weather turns cold and snowy?

If you are a Toastmaster in District 21, there’s a LOT you can do! Watch this video and read the brief notes below.

Please click on the articles in the November newsletter (or see other articles on our website) to find out more about:
– The FINAL Fall Conference
– The “Banner Parade”
– The next round of Club Officer Training (and our early bird “Get ‘er Done” option
– An opportunity to become an approved District 21 Trainer
– An update on the Pathways Program
– How to get a SECOND Pathway for FREE! (must act BEFORE Pathways rollout!)

Do you have some PR skills? Looking for a new challenge? 

We are looking for a new PR Manager. Huge kudos goes out to Ashwani Kumar Sinha for all his hard work getting our various PR assets up and running. He must leave the country for the next three months. Our promise to you this year was greater support for your VPPR and your club as you reach out to draw in your community to the Toastmasters experience your club provides.  We need a new team member to grab the batton and keep us running!

Please contact Carol Carter (me) if you are curious, have someone to recommend, or would like to take on even a portion of this opportunitiy. Many hands make light work, and will have an even better time while doing that work.

I hope to see you at the Fall Conference. That’s your opportunity to relax, connect, learn, laugh, grow and equip yourself to help you and your team succeed this year. If you can’t make it, you could bring a friend to one of our Membership Building events in Victoria, Courtenay or Richmond, and see one of our brilliant keynote speakers, 2014 World Champion of Public Speaking, Dananjaya Hettiarachchi! See the video above, or visit our Events page for more info.

Thank you for all you are doing for your team, for your community, and also for yourself. Our District 21 trio and support team wish you the best November ever!

Carol Carter DTM



Your 2017-2018 District 21 Director


Finding Your Club’s “Unique Learning Opportunity”

November Update:

Thank you to all the clubs who sent their Unique Learning Opportunity “Tag Lines” or concise sentences before the October 31st deadline! You will ALL be receiving a very SPECIAL SURPRISE at the Fall Conference November 10 – 12th. 

New Challenge – get your “Tag Line” in by December 31st!

If your team does not yet have a Unique Learning Opportunity “Tag Line” to inspire your members and help curious community members want to check out your club, there’s a NEW deadline! Get your Tag Line to District Director, Carol Carter by December 31st to have it included on a special promotional card for your Area’s clubs. Keep reading this article to help you get started!

Your VP PR announces that your team is having a membership campaign. “Invite as many guests as you can next month.” … and your mind goes blank. Who should you invite?

When Donna Schneider first invited me to North Delta Power Talkers, she spoke about the wonderful, encouraging, supportive team of members, the amazing food and the fact she learned something new every meeting. That’s exactly what I found … and I joined.

Early Edition in White Rock, advertises its meetings on meetup as “Communicating With Confidence for Entrepreneurs” and regularly attracts entreprenuers who prefer an early start to their day and want to improve their confidence and communication skills.

Spontaneous Speakers in South Surrey advertises as “Impromptu Speech Training for Spontaneous Speakers” and regularly attracts people in the community looking to improve their off-the-cuff speaking skills.

Does your club know what’s special about the member experience you provide?

Start defining your team’s “Unique Learning Opportunity” you provide by asking each other these two questions:

  1. What is unique or exciting about our club that would make a new visitor want to join?
  2. What is special about our club that makes existing members want to stay?

From your pool of answers, you’ll get a better sense of what experience your team offers (or really wants to create) for your community. Once you define what makes your team special, it’s much easier to think of the special people you run into in your community, who may be ready for what you have.

Your Team’s Challenge: Define your club’s Unique Learning Opportunity you provide to members in one concise sentence. Share that sentence with District 21 Director, Carol Carter before October 31st. All one sentence entries received by October 31st will receive a VERY SPECIAL SURPRISE at the District 21 Fall Conference.

Have FUN with this!

Carol Carter, DTM

Your District 21 Director 2017-2018

Official Notice of the District 21 Council Meeting

Our next District 21 Council Meeting will be held on Saturday, November 11th, 1:30pm, at the Victoria Ocean Pointe Resort, 100 Harbour Rd, Victoria, BC V9A 0G1

The District Council includes:

  • Both the President and Vice President Education of each District 21 club
  • All District Executive Committee Members including Division Directors, Area Directors, the District PR Manager, District Administration Manager, District Finance Manager, Club Growth Director, Program Quality Director and District Director

All members in good standing of the District 21 Council are eligible to vote at the Business Meeting. The business meeting is FREE to attend. You do NOT need to register for the Fall Conference, though we’d love to have you at that event!  See the conference details here: http://www.d21fallconference.ca

If you are a President or VP Education of your club, please fill out the proxy notice that was sent to you in a separate email from our Credentials Chair, Deborah Richards. If you cannot attend, you can designate a member of that same club who is in good standing, to carry your vote. Any member of District 21 may ONLY carry a maximum of two votes at the meeting, except for District Executive Council Members, who can carry a maximum of three votes. Make sure the member, to whom you assign your proxy, is aware of this.

Here are some helpful links below

* The Agenda for the upcoming District Business meeting:  AGENDA.

* The Standing Rules for that meeting: STANDING RULES

* The Minutes from the previous meeting, held at the Sherton Vancouver Guidlford Hotel on April 22, 2017: MINUTES 

Please review the information, and let me know if you have any questions.

Also, if your club’s District proxy has not yet been submitted, please do so as soon as possible, so that your club can have representation at the meeting. If you have any questions regarding the proxy please contact Deborah Richards, the District Credentials Chair, at district21credentials@gmail.com

I look forward to seeing you on Saturday, November 11th in our Province’s Capital of Victoria.

Warm regards and best wishes for you and your team,



Your District 21 Director 2017 – 2018




Pulling Together in October

This month’s focus is on teamwork. You’ve sent your club dues in to Toastmasters International (THANK YOU!!! 141 clubs are in good standing and another 7 are working hard to get there), you’ve created your Club Success Plan, you’ve had your club Humorous and Table Topics Speech Contests, maybe twisted a few arms of potential contestants to enter, and are now cheering them on at Area or Division contest levels. September has been busy and October will fly by before you know it.

Below this video are a few quick pieces to help you and your team make the most of these Autumn days in Toastmasters:

  • The Treasure Hunt Adventure – for your team to celebrate each and every contribution and achievement of your members, that help your club succeed. Maps and Treasure Chests are headed your way through your Area Director. Booty is being earned by you right now and will show up after the end of each month … in surprising ways and places! Stay tuned!
  • The Passport Program – for you to explore other clubs, go to other contests, participate, take on roles outside your regular club and jot down ideas, share what makes other clubs unique and come up with suggestions your club, other clubs, and our District teams can use to make future member experiences even better! A rising tide floats ALL boats!
  • Create a “Tag Line” for Your Club – Read the linked article for two key questions to ask your team members, then scheme together on what Unique Learning Opportunity your club provides for your Ideal Future Member. Put together a catchy “Tag Line” and send to PR Manager Ashwani Kumar Sinha before October 31st! Not only will this help your club reach out to the right potential new fellow learners, your tag line will be added to a special advertising card we are creating for each Area to share at farmers’ markets, job fairs, libraries, and membership building opportunities in your community. Also, one lucky club will win a special prize at our Fall Conference!
  • The FINAL Fall Conference – 6 ed sessions to choose from, 2 amazing keynote speakers, a special Remembrance Day observerance, the roll out of the District Success Plan at the Business Meeting, helpful tools to grow YOU and to grow YOUR CLUB, The Humorous Speech and Table Topics Speech Finals, hillarious entertainment, Huggy Dougie, friends, food, and a beautiful escape to our Province’s capital city. Hurry and book your hotel room. The special hotel price of $149 (normally over $200/night) ends October 10th!
  • Earn a swanky Toastmasters Jacket! – Denis Lessard is our first jacket recipient! Once the dashboard switches to October, you will see our very first new club of the year – BCLC Kamloops!! Denis brought us the lead. This new team of fellow learners chartered before February 28th 2018. Denis gets a jacket! Bring us a lead. We’ll help get the wheels in motion to make it a reality, so you too can sport one of these comfy, stylish numbers! You’ll also enjoy the excitement and experience of creating a new club together with a new club creation team.
  • Become an Approved Club Officer Training Trainer – Give back to all District 21 teams in rewarding ways. We’re looking for existing and new potential trainers to equip, sharpen, and make our Toastmasters Club Officer Training even better.

Enjoy these Autumn learning opportunities. Celebrate your fellow learners. Explore our District. Have fun as your team pulls ideas and opportunities together, creating a grand adventure for all your members this Toastmasters year.

Warm wishes as the weather cools down,




Your District 21 Director 2017-2018


The 7 out of 7 (x2) Club Officers Trained Challenge

Is your banner hungry for a splash of purple? More than that, how would you like to point your team members to the District 21 website and see them celebrated not once, but TWICE this year? Bragging rights AND Purple – Two fun reasons to do the right thing and make sure all your Club Officers take advantage of the special training, just for them, twice per year.

Below are the clubs who have 7 out of 7 Club Officers Trained in the Summer Training Season. KUDOS to all of you!!! Make sure you keep an eye out for the Winter training sessions and ALL your Officers are trained between December 1st and February 28th.

*** SPECIAL NOTE:  PLEASE check the number of YOUR club officers trained on the Toastmasters Internatonal DashboardALL corrections MUST be in to Toastmasters International before September 30th.

From Division A (for Amazing!) in South Vancouver Island

  • #1501250 – Genojabbers
  • #4483 – The Communicators Toastmasters Club
  • #813223 – Night Hawks Club
  • #1876868 – Chosin Chatters
  • #5952 – Goldstream Toastmasters
  • #2262553 – Royal Roads Toastmasters
  • #1472411 – Sooke Harbour Toastmasters Club
  • #950 – Cowichan Toastmasters Club

From Division B (for Brilliant!) in Victoria

  • #1390136 – Quorum Toastmasters

From Division C (for Caring and Commendable!) in Mid and North Island

  • #8031 – Mid Island Advanced Toastmasters Club
  • #4469753 – Island Excellence
  • #1146 – Discovery Toastmasters

From Division E (for Exceptional!) in Richmond/South Delta

  • #4666 – Ambassadors – Tsawwassen Toastmasters
  • #4142 – Richmond Friendly Toastmasters Club
  • #5488 – Richmond Toastmasters Club
  • #8790 – MacDonald Dettwiller & Assoc Toastmasters Club
  • #9868 – Global Speakers Toastmasters Club
  • #3314718 – Spotlight Speakers

From Division F (for Fun, Fabulous and Fantastic!) in Surrey/North Delta/White Rock

  • #9362 – Early Edition Toastmasters Club
  • #9516 – White Rock Evening Edition Club
  • #8344160 – Finding Vino Toastmasters Club
  • #3262351 – Toastmasters By The Sea
  • #1158953 – The Professional Edge
  • #2228252 – Kwantlen Toastmasters

From Division G (for Great! … and of course, Gorgeous) in Langley/Fraser Valley

  • #8742 – Good News Toastmasters Club
  • #2743 – Langley Toastmasters 2743
  • #2651 – Cloverdale Club
  • #845571 – Toastmentors

From Division K (for Kick ____) in South Okanagan/West Kootenays

  • #6196 – Nelson Fresh Tracks Toastmasters
  • #2796 – Kelowna Club
  • #693235 – Kelowna City Hall Toastmasters

From Division L (for Loyal, Legendary and Light-Hearted – thanks for the list Charles Lai!) in Thompson/North Okanagan/East Kootenays

  • #1938 – Overlander Club
  • #9073 – Morning Sun Club
  • #3532 – Cranbrook First Club

Please reach out and congratulate these teams! Many more of you achieved 4 or more Club Officers Trained, which lines you up to receive 1 DCP point after you do the same in the Winter round of training. Thank you for making sure your leaders receive training and support!

A friendly reminder to keep being awesome,

Carol Carter

Your District 21 Director


A New Club Could Mean a Stylish New Jacket for YOU!

Imagine that very first club you discovered and joined, that place where you gained encouragement, helpful feedback and mentoring through your early speeches, never existed. What would your life be like today? Look how far you’ve come from that first day you walked through the door and experienced your first meeting.

We are searching for new club ideas and opportunities to share the transformation Toastmasters provides to more people in more corners of our District. Do you have a brilliant idea for a new club? Maybe it’s a

  • community club where there’s an ideal space or central location;
  • advanced club that can help members in your Area or Division accelerate their personal or professional growth;
  • specialty club that could serve a niche market or help members achieve a specific goal; or
  • corporate club in a company with 250+ employees

Send your club idea RIGHT AWAY to our Club Extension Chair, Gene Vickers. If your club is fully chartered before end of day February 28th, you will become the proud owner of one of these stylish, Toastmasters branded core jackets!

So … what’s your size?

Warmly and with great anticipation,

Carol Carter, DTM

Your District 21 Director 2017 – 2018

Welcome to September – Storming Together!

Welcome to one of the best (and craziest) months of the Toastmasters year!

You may have been vacationing, relaxing, or herding young children around. You might have been fighting the fires burnng around the Province, or housing displaced friends and relatives. Some have changed jobs, life situations, or houses. Still other of you have just come back from International Convention in Vancouver … and are trying to figure out how to put what you’ve learned into action.

Take courage! You are in good company, and you are exactly where you need to be.

Please read through the helpful articles linked on the September District 21 Newsletter in your email inbox. You’ll learn more about:

  • The COP Award July 1st – April 1st. Winning club will be announced at the Spring Conference April 20 – 22 in Kelowna, BC … and you will WANT to be there! More about that conference to be announced in November.
  • The Smedley Award – August 1 – September 30. There’s still time to add those 5 members!
  • Hilights from the International Convention last month
  • Finding Your Club’s Unique Learning Opportunity
  • The Pathways Photo Contest
  • Our new team members
  • Opportunities in our District

Also look back at last month’s article for helpful information on your club contests.

Check the www.d21fallconference.ca site for more information on our LAST EVER District 21 Fall Conference.

Hosting a special event in your club? Hoping to attract people in the community? Do reach out to your Area Director for help getting the PR out in as many low or no cost ways possible.

Your District 21 Passport is coming soon! Your Area Director will have your set of Passports for your team in the next two weeks. DO make sure you enter all your new members at Toastmasters International as soon as possible, so your team receives the right number of passports.

Enjoy September Storming with your team! Together, you are building  brilliant adventure for all your fellow learners.

Thanks for all you do,

Carol Carter, DTM

Your District 21 Director 2017-2018

The Adventure Begins! ~ Helping your team “Launch Well”

Huge Kudos to all clubs who achieved Distinguished or higher as of June 30th! For those who were short just a few members or that one education credit, a new year has just begun. It’s YOUR year. What kind of Toastmasters’ year would you like to have?
Our new District team has been collaborating and conspiring to make this your best Toastmasters’ Adventure yet! Here are the first items on the Treasure Map, with more adventures to be revealed each month.

  1. Club Officer Training (now known as District 21’s ACT Events) are 2/3 of the way finished. Are all 7 of your Club Officers Trained and feeling confident about the year ahead? To encourage you (and to add a little peer pressure) we’re awarding a LIMITED EDITION, shiny, purple ribbon to all clubs that have all 7 officer trained at BOTH the Summer and Winter training events. It’s the D21 7 out of 7 (x2) Club Officers Trained 2017-2018 ribbon, and it comes with two rounds of Club Kudos! Yes, we want to celebrate your brilliance across the District, for getting all your team equipped for the journey ahead. See our events calendar or talk to your Area or Division Director, or Program Quality Director Shawn Gold to find out about more training opportunities before the August 31st deadline.
  2. Club Outreach Program (COP) Award – July 1st – March 31st – Your club is already entered! We hope to find more people, just like you, who need the Toastmasters Program, but don’t know it’s for them … yet. All brand new, first time Toastmasters who join your club between July 1st and march 31st AND RENEW for April 1st, 2018, will count toward your club’s entry. The first ever COP Award will be presented by Club Growth Director Joe Guenette at the Spring Conference, along with a keeper Scroll Plaque. Be the first club to ever receive this very special, HUGE,  new District 21 award, just for helping change more lives, like yours.
  3. Smedley Award Contest From Toastmasters InternationalAugust 1st – September 30th – Add 5 new or reinstated (must have left for one entire dues period) members to your team in these two months and receive a shiny new ribbon AND 10% Off a Group Order from Toastmasters International! Given our dollar, this could mean a fair chunk of change saved by your club! It’s like finding buried treasure …
  4. Toasti-Topics – Each week – Watch interviews of our members, a different member each episode, sharing their Toastmasters leadership and communication lessons learned. Great information for newer Toastmasters (and even more seasoned ones). This will be shared with Toastmasters both locally and around the planet! Know someone we could interview? Maybe you?  Connect with Ashwani Sinha

Are you going to the International Convention in Vancouver? Or the LAST EVER D21 Fall Conference in BC’s Capital of Victoria? These are rare adventures-in-waiting, creating memories and friends you’ll treasure your entire life!

Speaking of treasure … Here’s a sneek peek at a few more treasures to look forward to this Fall (make sure you read our District 21 Newsletters)!

  • The D21 2017-2018 Passport Program – September 1st – April 22nd
  • Train-the-Trainer events in each geographical region of District 21
  • Special “Just-in-Time” training all year, both in person and online, for Area Directors and their Assistants. Want to be on the team? Some Area and DIvision Directors are still looking for Assistants to learn, grow and serve with! Contact your Division Director, or me (Carol Carter) for more information
  • Unbury Your Treasure – Discover your club’s own Unique Learning Opportunity and share it with your community in fun, surprising ways
  • Share Your Story … more info to come!
  • The Rising Tide Challenge … more info to come!

If you or your team would like to create a special educational or outreach opportunity for the members and fellow clubs of Dstrict 21, or if you have an interesting New Club idea that might fit in your Area, please connect with our team at letters@d21toastmasters.ca

Our goal this year, besides helping make your club and our whole District wildly successful, is to ensure we have Healthy Happy Members. We know this means we need Healthy, Happy Clubs, who are supported by Healthy Happy Leaders. To do this, we need your brilliance, your energy, and your desire to make the most out of this year for you and for all members whose lives you touch along the way. Together, we WILL make this trip around the sun a Worthy Toastmasters Adventure! 

Ready to set sail?

A warm and hearty “Ahoy”!

Carol Carter

Your District 21 Director