District 21 has a large team of volunteers who have decided to step out of the comfort of their clubs and excel their learning. Each District Officer contributes in a different way to deliver on the district mission, “We build new clubs and support all clubs in achieving excellence”. Below please find details about our various district roles:
The district director is responsible for directly administering and overseeing the district’s day-to-day operations, finances and human resources.
Program Quality Director
The program quality director is responsible for all aspects of education and training within the district. This includes supporting quality club programming efforts, promoting the Distinguished Club Program and planning, organizing and executing the district conference. They are also responsible for promoting and supporting club quality and member retention.
Club Growth Director
The club growth director is responsible for all aspects of marketing, club- building and club-retention efforts within the district. This includes defining an overall marketing strategy for the district, developing outreach and retention efforts with existing community and corporate clubs and penetrating new markets. Additionally, the club growth director supports challenged clubs and helps them to become Distinguished.
Immediate Past District Director
The immediate past district director provides counsel and guidance to district leaders and plans, directs and organizes projects and committees as requested by the district director. One of the major responsibilities of this role is to ensure the incoming district director receives all pertinent district documents prior to June 30. Other responsibilities include serving as a member of the district executive committee and district council, upholding the bylaws and policies of Toastmasters International, encouraging dedicated members to accept leadership positions and helping the district achieve Distinguished recognition.
Public Relations Manager
The public relations manager is responsible for coordinating publicity efforts in the district. By establishing and maintaining lines of communication between the district and its members, as well as between the district and the public, they work to increase awareness of Toastmasters through all available media.
The finance manager is tasked with the fiscal oversight and management of the district. The finance manager works closely with the district director, program quality director and club grown director to ensure that the district is making cost- effective decisions—within policy—that result in effective fiscal management.
The administration manager is responsible for maintaining the historical records of the district, recording and distributing meeting minutes and otherwise maintaining accurate, timely records of district business.
The logistics manager selects meeting locations and organizes the room, ensuring the atmosphere is conducive
to successful events, such as business meetings, speech contests and training. The logistics manager sets up necessary equipment, assists district leaders with meeting arrangements, distributes program materials, keeps track of district property and addresses disruptions during events.
The division director’s job is to lead and support the division through the supervision and support of the area directors.
One of the primary goals as division director is to ensure that each club achieves its mission and fulfills its responsibilities to its members.
To achieve this, they coordinate division activities, set division goals and assist in the training of area and club leaders.
Area director’s serve as the direct liaison between the district and the clubs. Area directors conduct club visits twice a year within their respective areas to understand and support club needs. In turn, these visits help district leaders understand how to support and meet the needs of each club. It is important that area directors have the support they need to serve clubs. The success of the district depends on it.
The parliamentarian assists the district director with planning and conducting district meetings. Working with Toastmasters International, the responsibilities of the parliamentarian include interpreting Toastmasters bylaws and policies, reviewing district operating procedures as requested by the district director, and ensuring all meetings follow proper protocol. The parliamentarian is an invaluable resource for the district director, offering help, guidance and support during meetings and answering any questions the district director has related to rules and procedures. Members who assume this role must have a thorough understanding of Robert’s Rules of Order Newly Revised.
The webmaster assists the district director and club growth director with updates to the district website. Although the district director is the publisher of the district website and ultimately responsible for its content, the webmaster plays an important role in maintaining the website. This involves posting district announcements, removing outdated content and troubleshooting functionality issues.
The region advisor is responsible for supporting, coaching and mentoring district leaders in their efforts to fulfill the district mission. In doing so, a greater number of people are afforded the opportunity to benefit from the Toastmasters education program.
The region advisor role is a region-level leader and not a district-level leadership position. The region advisor coaches districts to success and helps district directors, program quality directors, club growth directors and public relations managers develop as leaders. The region advisor provides marketing support to district leaders and helps identify strategies that enable districts to extend the network of clubs and enhance club performance.
and that’s not all – many roles have a team of people supporting them!