District 21 Council Meeting – For all Presidents, VP Eds or their Proxy Carrying Club Members

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Date(s) - 21/04/2018
12:45 pm - 3:30 pm

Coast Capri Hotel


Your voice matters! Help us make important decisions that will help all our clubs, Areas, Divisions and the District, continue to serve current and future Toastmasters. The District Council Meeting is FREE to attend, even if you are not registered for the Spring Conference where it is held. At the District Council meeting you will:

  • Receive updates from the current Leadership Team on progress in the District Success Plan
  • Find out about current and future opportunities you and members of your clubs may want to take advantage of
  • Elect our incoming leadership team that will serve you from July 2018 – June 2019
  • Vote on new business submitted in writing to the Administration Manager or the District Director in advance of the District Council Meeting.

Only Presidents, VP Eds, or their club members in good standing carrying proxy votes, can participate in council deliberations; however, it is a great experience to attend the Council meetings, even if you are not a voting member. We invite all members to come to the meeting and learn more about your District, leadership and our beloved Roberts Rules of Order.

Documents to review if you are voting on behalf of your club (Click to view/download pdfs):

The Agenda, Past District Council Meeting minutes and the District Leadership Committee Report  are linked above for all District Council Members to review and/or download. The DLC Report lists all nominees for the elections for District leadership for the 2018-2019 Toastmasters year. Bios and photos of the nominated candidates will be published on the District 21 website shortly, and a link will be posted here for your conveniece. While eligible members may be nominated from the floor, please note, only members who submit the required paperwork are permitted to campaign in advance of the elections. For eligibility requirements and paperwork, please visit http://d21toastmasters.org/dlc/

To get to know the candidates better, we invite you to visit the Candidates Corner at the Spring Conference, and attend the Candidates Showcase at 7:30am on Saturday, April 21st, where each candidate will be asked important questions (Table Topics on steroids!)

Also, please read the Campaign regulations from Protocol 9.0 below:

6. Campaign Communications

  1. A campaign communication is any message, in any form (such as phone calls, postal mail, email and facsimile) unsolicited by the recipient that promotes or publicizes a candidate.
  2. Photographs, audio, video, and electronic representations in all campaign materials and displays, and on the candidate’s website and social networking profiles, related to this campaign may be of the candidate only; no other persons are permitted. All candidates are responsible for obtaining written permission for any quotes and testimonials used in candidate campaign materials and displays, on websites and social networking profiles. Proof of written permission may be requested for review by the district director.
  3. Unsolicited subscriptions to information by or about a candidate are not permitted.
  4. Communications by the district in connection with a candidate’s presentation at a district conference, and internal communication among campaign team members, are not considered campaign communications.
  5. The district director provides contact information to nominated candidates and floor candidates only after receiving their Officer Agreement and Release Statement.
    1. Only district council members’ contact information is provided.
    2. The contact information may only be used for campaign purposes.
  6. District candidates shall only send two campaign communications. These communications may only be sent to members of the district council:
    1. The first communication may be sent between January 1 and March 31.
    2. The second communication may be sent between the announcement of the DLC results and the district council’s annual meeting.
  7. Candidates may have a website and use social media to promote their candidacy. No district or club social media sites or websites may be used to promote any individual candidate. District and club websites may list the nominated candidates.
  8. Candidates are prohibited from participating in Toastmasters-related discussion groups on websites, including social networking sites, for campaign purposes.
  9. District candidates may use the Toastmasters trademarks, including the logo and the names “Toastmasters” and “Toastmasters International,” on printed and electronic campaign materials, websites and social media sites. Use of the trademarks on any other items requires the written permission of the Chief Executive Officer.
  10. Candidates may not produce or distribute any wearable campaign items (such as buttons, pins, hats, sashes, apparel, etc.).
  11. At district conferences and district non-election meetings (such as area and division speech contests), nominated candidates and floor candidates may only distribute and display campaign materials in the Candidates’ Corner (if there is a Candidates’ Corner). Candidates or their representatives are responsible for the delivery, set-up, and removal of materials.
  12. At district non-election meetings (such as area and division speech contests), candidates may be introduced as long as all candidates present are introduced.
  13. Candidates may not host hospitality suites at any district event or contribute to a district hospitality suite. A hospitality suite is defined as a room where refreshments are provided and attendance is open to any member.
  14. District officer candidates may speak and give educational presentations at district conferences, at a time other than during the district council’s annual meeting, at the discretion of the district director.
    1. All candidates must receive equal opportunity.
    2. The time, place, and length of presentation are identified by the district director.
  15. Candidates may not present campaign speeches at any district non-election meeting, or campaign at any club meetings.
  16. Advertisements in district publications, such as in newsletters, in conference programs, or on websites, by or on behalf of candidates for district office are not permitted.
  17. The names of floor candidates are not published with the DLC report or in any other district publication.

7. Candidate Endorsements

  1. District executive committee members shall not take any action to endorse or officially support any district officer candidate; however, district executive committee members who are running for district office may campaign on their own behalf.
  2. International officer and director candidates, members of the Toastmasters International Board of Directors and region advisors may not take any action to endorse or support any candidate for district office.
  3. All candidates must obtain written permission for any endorsements (i.e., quotes and testimonials) used in candidate campaign materials and displays, and on websites. Proof of written permission may be requested for review by the district director.